From Legacy Systems to ERPNext: Refteck's (Fortune 500 Supplier's) Journey Towards Efficiency

In the dynamic world of MNC corporations, the quest for operational efficiency and adaptability has led companies to reassess their ERP solutions. This case delves into such interesting story.

 · 2 min read

Alt text
Reftech Moves to ERPNext with GreyCube Technologies - The Official Certified Best Frappe/ERPNext Parter


In the ever-evolving landscape of multinational corporations, staying ahead of the curve often requires a robust ERP (Enterprise Resource Planning) solution. This rings especially true for companies like Refteck, a multinational operating in the USA, UK, Germany, and India, catering to Fortune 500 clients. Let us go through Refteck's transition from a .Net-based legacy system to ERPNext, a 100% open-source ERP solution, with the help of Certified & Award winning Partner GreyCube Technologies.

Challenges with Legacy Systems:

Refteck's homegrown .Net-based legacy system, while once efficient, found itself struggling to sustain in the rapidly changing business environment. Maintenance became cumbersome, and the system became unscalable. Recognizing the need for a change, Refteck began exploring alternatives.

The Pricing Predicament with Giants:

Refteck considered industry giants like SAP, Oracle, and NetSuite. However, the exorbitant pricing structures presented a significant hurdle. SAP was deemed financially prohibitive, while Oracle and NetSuite's pricing resembled telephone numbers, making them unfeasible options.

The Turning Point: Karan Kothari's Recommendation:

Enter Karan Kothari, a Chartered Accountant at Refteck Group, who suggested exploring ERPNext as a viable alternative. Intrigued by the prospect of a 100% open-source ERP, Refteck decided to investigate further.

GreyCube Technologies' Last-Hour Triumph:

In the eleventh hour, GreyCube Technologies, an ERPNext Partner & Service Provider, swooped in with a last-minute demo that turned the tide. This timely intervention snatched the deal from Oracle, which was on the verge of finalization.

Alt text
GreyCube & Reftech Team

Multinational Complexity Simplified:

Refteck, dealing with conglomerates across multiple currencies, companies, and countries, needed a solution that could handle this complexity seamlessly. ERPNext emerged as the ideal choice.

Implementation Approach: User-Centric and Unique:

The implementation of ERPNext at Refteck was marked by a unique and practical approach. Key personnel from each department actively participated in training sessions provided by GreyCube. These individuals then became internal trainers, cascading knowledge throughout the organization. This user-centric approach ensured a smooth transition and quick adoption.

Exceptional Support from GreyCube:

Implementation of ERP systems can be challenging, but GreyCube Technologies rose to the occasion with exceptional support. Their dedication and expertise played a crucial role in making the transition as seamless as possible.

Implemented Modules: Refteck's ERPNext implementation covered a comprehensive array of modules, including:

  • CRM
  • Sales
  • Stock
  • Purchase
  • Accounts
  • HR
  • Payroll


Refteck's journey from a struggling legacy system to a streamlined and efficient ERPNext implementation is a testament to the power of open-source solutions and strategic partnerships. As multinational corporations continue to navigate the complexities of global business, ERP solutions like ERPNext, coupled with reliable partners like GreyCube Technologies, pave the way for a more agile and sustainable future.

Best ERPNext / Frappe Professional Services

Services worth the Value !

No comments yet.

Add a comment
Ctrl+Enter to add comment