To automatically calculate transport costs per shipment for accurate expense tracking and efficient logistics planning.

Key Functionalities

• Automatic Weight Calculation: The system calculates Gross Weight and Net Weight based on the items in transaction, no manual input needed.

• Flexible Vehicle Types: Choose from Market, Dedicated/Hired, or Third-Party Logistic (TPL) types, each with built-in rate logic. Learn more about each type below.

• Auto-Fetch Distance: Automatically calculated the distance between the source and destination, and estimates transport cost using predefined rate card that considers both distance and tonnage rates.

• Integrated in Transactions: Transport details are embedded directly into transactions like Sales Orders, Delivery Notes, etc., ensuring seamless cost tracking.

Exploring Various Customized Transport Vehicle Options

• Market Vehicle: Ideal for ad-hoc or spot bookings where rates depend on prevailing market conditions.

  How It Works in the System:

  • Select "Market" as the Transport Type while creating a transaction.
  • The system auto-fetches the rate based on predefined destination-tonnage mapping.
  • Gross and Net weights are calculated automatically for accurate billing.

• Dedicated / Hired Vehicle: Best suited for businesses using fixed or hired vehicles for regular routes.

  How It Works in the System:

  • Select "Dedicated / Hired" as the Transport Type.
  • The system calculates the cost using the vehicle’s per-kilometer rate.
  • Works well for scheduled deliveries or long-term contracts with transporters.

• Third Party Logistics (TPL): For deliveries handled by services like Porter, Rapido, or other external platforms.

  How It Works in the System:

  • Select "Third-Party Logistic(TPL)" as the Transport Type.
  • Transport costs are entered manually or fetched from the rate offered by the third-party logistics (TPL) provider.
  • Ensures accurate billing and integration with external transport solutions.

Customized Reports

1. Daily Transport Cost: Easily monitor daily transport expenses with automated entries linked to each dispatch.

2. Monthly Transport Cost: Get a clear overview of monthly transport spending for better budgeting and analysis.

3. Date Wise Transport Cost: Filter and review transport costs by specific dates for accurate tracking and audits.

4. Sales & Transport Cost Report: Compare sales and transport costs side-by-side to measure delivery profitability.

5. Logistics Daily Dispatch Details: Track daily vehicle dispatches with route, vehicle, and order details in one place.

6. Dedicated Vehicle Loading Sheet: Print-ready loading sheets for each dedicated vehicle, showing transaction wise loading plans.

Conclusion

This customized transport feature in ERPNext brings automation, accuracy, and flexibility to your logistics workflow—helping you manage transport with ease.